OFFICE ASSISTANT - Support for day-to-day office operations and event planning

Do you enjoy organizing, coordinating, keeping things systematic, and seeing things through to the end? Are you looking for a job in a friendly, dynamic team where you’ll be on the go but also working at a computer, and where you’ll have a varied workload, hands-on tasks, and room to grow? Join us!

We’re looking for someone who can handle invoice verification, isn’t afraid to call a supplier to resolve a complaint, can get behind the wheel, or work with the team to coordinate event setup at our office—and who’s eager to help others and grow.

Our team values? Collaboration, reliability, and accountability. We don’t like chaos, so expect a well-developed system of processes that must be followed—but which we continually refine to ensure they’re practical and effective.

We are LABS1503, a network of private clinics specializing in orthodontics, cosmetic dentistry, testosterone therapy, and physical therapy. We welcome talented young professionals who are eager to learn and develop their potential at an innovative and dynamic company.

What will you do?

• Together with your colleagues on the office team, you’ll be responsible for the day-to-day operations of our four private clinic buildings, ensuring that all colleagues can work with a smile and have everything they need—half of the work involves hands-on tasks at our buildings and offices (a driver’s license is required), and the other half consists of administrative work on the computer.
• Monitor and manage shared calendars and ensure the smooth operation of meeting rooms.
• Help coordinate and organize events (field trips, events for foreign doctors, training sessions for colleagues, etc.).
• Assist with document management, scanning, and sorting; verify the accuracy of statements, invoices, and delivery slips; and file documents in the correct folders.
• Manage our offices and clinics in terms of equipment and assets, document any issues, and handle the administrative aspects of repairs.
• Conduct research on new suppliers when we need to purchase new equipment or use a new service.
• Cover for colleagues when they are on sick leave or vacation, and therefore, if necessary, be willing to prepare refreshments for visitors, etc.

What we offer you:

• a permanent employment contract, a fixed salary + an incentive bonus system;
• gaining diverse experience with effective office management at a medium-sized, growing company;
• training provided by experienced colleagues;
• a job in luxurious offices in Holešovice with a view of the Vltava River;
• A dynamic job and a friendly team that makes the day fly by;
• experiential corporate events and group team-building activities;
• personal and professional development, individual language courses, an annual education allowance of 20,000 Kč;
• Discounts on corporate products and services within the Labs1503 group (Svět rovnátek, AlphaLabs, DentaLabs, Fyzio svět) — braces, cosmetic dentistry (teeth whitening, veneers, crowns); blood tests, physical therapy, and more.
• Multisport Card for Leisure Activities;
• contribution to a supplemental pension plan or life insurance;
• After 3 years, the option of a company car for personal use as well;
• and, last but not least, the best Italian coffee in Prague, which we can’t imagine our day without.

What you need:

• High school diploma;
• At least 1 year of administrative experience—experience with reservation systems (hotels, offices, events), invoices, and delivery notes is required;
• team spirit and a willingness to help when needed;
• a proactive approach, common sense, and the ability to see things through to the end;
• a valid driver's license and a willingness to drive in Prague traffic (traveling between clinics);
• flexible schedule (covering for colleagues, occasional trips to the Brno branch);
• a professional demeanor and English proficiency at least at the B2 level (e.g., for meetings or communication with suppliers);
• Good computer skills, especially in Excel.