Do you enjoy organizing, coordinating, and keeping things in order? Are you able to see tasks through to completion and looking for a varied role that combines administrative work with hands-on tasks? Then we’re looking for you.
We are looking for a new colleague to join the LABS1503 team in the role of Office Assistant. You’ll be working with the office team, maintaining our clinics and offices, and handling day-to-day operational tasks. You’ll spend about half your time working at a computer and the other half performing hands-on tasks in our buildings. You should be meticulous when reviewing invoices, responsive when communicating with vendors, and a confident driver.
We build on collaboration, reliability, and the ability to cover for one another. We have well-developed processes that will help you get up to speed on the job, and we’re constantly improving them to ensure they’re practical and effective. Our experienced colleagues will walk you through everything.
LABS1503 brings together the private clinics Svět rovnátek, AlphaLabs, DentaLabs, and Fyzio svět, which specialize in orthodontics, cosmetic dentistry, men’s health, and physical therapy. Together, we create an environment that supports high-quality care for our clients and the day-to-day work of our teams.
What can you expect from us?
- Ensuring the smooth operation of our four clinic buildings in collaboration with the office team;
- a combination of administrative and hands-on tasks in offices and clinics, including travel between locations;
- management of shared calendars and coordination of meeting room usage;
- collaborating on the organization of training sessions, field trips, and other events, including events for foreign physicians;
- reviewing invoices, delivery slips, and statements;
- document management, scanning, sorting, and storage;
- maintenance of equipment and property, tracking of defects, and coordination of repairs;
- communicating with suppliers, handling complaints, and sourcing new suppliers of equipment or services;
- Covering for each other on the team during vacations and sick leave, including preparing refreshments for visitors.
What can we offer you?
- an employment contract for an indefinite term;
- a fixed salary and an incentive bonus system;
- thorough training and support from experienced colleagues;
- diverse experience in office management at a growing group of clinics;
- a job in modern offices in Prague 7 – Holešovice with a view of the Vltava River;
- a varied job in which you'll put your organizational skills and practical approach to use;
- a friendly team where coworkers help each other;
- well-developed processes and the opportunity to contribute to their improvement;
- support for personal and professional development, including individual language courses.
What benefits will you receive from us?
- Multisport Card;
- a contribution to a supplemental retirement savings plan or life insurance policy;
- discounted services and products within the LABS1503 group— Svět rovnátek, AlphaLabs, DentaLabs, and Fyzio svět;
- After 3 years, the option to use a company car for personal purposes;
- delicious Italian coffee at work, which we can no longer imagine our day without.
What shouldn't you miss?
- You have at least a high school diploma;
- You have at least 1 year of administrative experience;
- Do you have experience with reservation systems, invoices, and delivery slips —for example, from a hotel, an office setting, or event planning?;
- You know how to organize your work, set priorities, and see tasks through to completion;
- You are thorough, reliable, and able to find practical solutions;
- You have a team spirit and are willing to help your colleagues;
- You have a Class B driver's license, drive regularly, and are comfortable navigating Prague traffic;
- Are you comfortable with the flexibility of covering for colleagues and occasionally traveling to the branch in Brno?;
- You present yourself professionally and can communicate in English at a minimum B2 level;
- You're good at working on a computer, especially in Excel.
Would you like to join our office team? Send us your resume, including a summary of your work experience and language skills. We look forward to getting to know you!
